First full night 6:12 AM
Ellie slept through. Seven hours. I woke at five anyway and lay there listening to the monitor like an idiot.
Jot Tap to expand
Use cases
Four real ways to keep the whole thing together.
These are practical examples of using Everything Journal when a task list is not enough. Keep the notes, plans, photos and decisions for one part of life together — and find them when you need them.
01 A baby's first year
The year you'll want back, and won't be able to reconstruct
Twelve months of firsts, appointments, half-remembered advice and four thousand photographs. Written down at the time or lost — there is no going back for it later.
What the health visitor said 11:04 AM
Feeding, the rash, and the thing about the 12-week jab.
00:58 -01:33
Audio Findable by what you said
Discharge notes 9:20 AM
Image Words in the photo are searchable
Ellie — year one 8:00 PM
Everything, in order, from the hospital bag onwards.
Sequence Delete it — the contents survive
Two hands are rarely free
Say it while you're holding her. Voice notes are transcribed, so what you said out loud is findable by what you said.
The photos are the record
And the words inside them count — a hospital discharge sheet, a dosage on a label, the name of the health visitor.
It stays findable
In four years, ‘when did she start sleeping through’ is a search, not an archaeology project.
02 Moving house, room by room
The list was never the hard part
The hard part is that the quote, the photograph of the meter reading and the thing the landlord said on the phone all live somewhere else. A task manager that holds the material too.
Packing — one room 10:15 AM
- Photograph the room empty
- Label boxes by room, not contents
- Note anything already damaged
Template Reuse for every room
Meter reading — moving day 8:02 AM
Image Words in the photo are searchable
Book the moving truck 6:00 PM
Planner Tap to expand
The move 12:08 PM
Quotes, readings, contracts, and the list for each room.
Sequence Delete it — the contents survive
Write the checklist once
Make it a template and use it for every room — same list, eight instances, none of them retyped.
Keep the evidence with the task
The meter reading, the deposit email, the photo of the scratch that was already there.
Nothing is trapped
Group it all under the move. When the move is over, delete the grouping — every document stays exactly where it was.
03 A trip with four friends
The plan is currently spread across six confirmation emails
And a screenshot of a boarding pass, and a group chat where the good idea has scrolled away. A trip has a shape — where, in what order, by what means — and nothing you use holds it.
Portland Hoh
Portland — three stops 9:41 AM
Drive out early, ferry back. Road may still be closed.
Journey Ferry leg still unconfirmed
Visiting the Hoh Rain Forest 2:35 PM
Dana wants to do this on the Sunday.
Weblink Tap to expand
Who's bringing what 7:12 PM
- Dana — cool box and the speaker
- Marcus — tent poles
- Me — the permit, apparently
Checklist Tap to expand
Portland, October 1:15 PM
Flights, the route, where we're staying, and the photos afterwards.
Sequence Tap to expand
Say the flight number
Get the terminal, the gate and the delay status back, on the right day, without opening an airline app.
The route draws itself
Driving, transit, ferry, walking — each leg in its own style, and anything still unconfirmed looks unconfirmed.
Everyone adds to the same plan
Not a screenshot of it. Share the Sequence and choose what each person can do with it.
04 Three months of training
Every tracker you've had recorded only the days you turned up
Which is why you stopped opening them in week three. A plan you can say out loud in one sentence, and a record that doesn't flinch when you miss a Wednesday.
Workout 5:00 PM
Chest and Triceps on Mondays, Back and Biceps on Wednesdays, Legs, Shoulders and Abs on Fridays.
Planner 3 subtasks
Week 1 7:40 AM
Image Tap to expand
Deadlift felt wrong today 6:41 PM
Left side. Not sharp, just off. Dropping to 60% next session and seeing.
Jot Tap to expand
Training block — Jan to Mar 9:15 PM
The plan, the photos, and every session note.
Sequence Tap to expand
One sentence, a whole block
Say the days, the times and what happens on each — you get three recurring entries with different subtasks, not three things to set up.
It records the misses
Complete, incomplete, missed. No streak to break, no red, no scolding. Just what happened.
The plan and the progress together
Session notes, weekly photos and the plan itself in one thread, so twelve weeks in you can see the arc rather than remember it.